In case you have hired a new employee who doesn’t physically come to the office to complete the paperwork, you may designate agents to carry out your I-9 responsibilities. Agents may include notaries public, accountant, attorneys, personnel officers, foremen etc. You should choose an agent cautiously, since you will be held responsible for the actions of the agent.
Note: Employers should not carry out I-9 responsibilities by means of documents faxed by a new employee or through identifying numbers appearing on acceptable documents. The employer must review original documents. Likewise, Forms I-9 should not be mailed to a new employee to complete Section 2.